Update a document

Spot a typo or an out-of-date number in a document you already shared? No need to resend the link. Upload the corrected file, check it, and click Publish. Everyone you sent the link to sees the new version at the same address.

What you can do here

• Same link, fresh content — spot a typo or an outdated figure, swap in the corrected file, and publish it to the link you already sent.
• Check before anyone sees it — a new version waits until you click Publish, so you can review it in Preview first.
• One link for regularly updated material — keep a price list or catalog current on the same link, no matter how often it changes.
• Undo a mistake — uploaded the wrong file? Restore the previous version from the history.
• History kept safe — every past version stays in the history, ready to restore.

Update a document and the old file is kept automatically in the version history. Review the change history from the version list and, when needed, roll back to a past version.

Version management is open on every plan. It used to unlock only on Pro and above; today Starter can upload, restore, and delete versions too.

The only remaining condition is permission. The Manage versions card on the Content tab shows up for users with can edit or owner rights on the folder the document belongs to. If you were granted only can view in the folder invite, you only see the text version date and source, such as ver. Sep 30, 2026 · PDF, which isn’t clickable.

A version update uses one of your monthly uploads. It draws from the same count as new documents — 10 on Starter, 30 on Pro, 30 per seat on Business, custom on Enterprise — and undoing it or restoring an earlier version does not give the count back. See Upload a document for how the count works.

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Open version management

Go to the document detail page

In the dashboard, click the document whose versions you want to check to go to its detail page.

Click the Manage versions card in the Content tab

On the document detail’s first screen, the Content (document) tab, click the Manage versions card to open the “Update document” dialog. The card reads “Your shared link stays the same — just swap in the new version.” and shows the current version in small type, as the upload date after ver. (for example ver. Sep 30, 2026). The whole card is the button; there’s no separate chip to click. The Content tab holds the note “Add videos and links, or swap in a new version. Your shared links stay the same.” along with the Manage versions and Add video or link cards, and below them the Page Previews section with the page thumbnails.

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What the dialog contains

The dialog has these areas.

• File upload area: Drag or choose a new version file to upload. PDF files only. Drag several at once and only the first file becomes the new version; the rest are silently ignored.
• All versions list: Shows the number of registered versions and each version’s name, upload date, and page count. The current version always sits at the top of the list.

The badges tell you what your viewers see:

Badge	When it appears	What it means
Live	On the current version, when no new version is waiting to be published	Shared links show this version. Unpublished motion or title changes don’t affect this badge.
Pending publish	On the version you just uploaded or restored	It’s the current version in your dashboard, but shared links don’t show it until you click Publish.
Published	On the version shared links show while another version is pending	Viewers still see this version.

The version number increases automatically each time you update. After you publish, the Pending publish and Published badges go away and the current version carries Live again.

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Keep the same link and swap in a new PDF version

Leave the link you already shared untouched and replace only the PDF with a new version. Upload a new PDF to an existing document and it becomes the current version in your dashboard. Shared links switch to it when you click Publish. The document link (/n/...) does not change, so there is nothing to recreate or resend.

Go to the document detail

Click the document you want to update to go to its detail screen.

Open version management

Click the Manage versions card in the Content tab.

Upload a new PDF

Drag a file onto the upload area or click Choose to select a new PDF. Non-PDF files (PPT, images, etc.) cannot be uploaded.

Check the new version

Once the upload finishes, you see “New version applied. You can restore earlier versions from the version list.” The document detail screen refreshes to the new version, and the version list marks it Pending publish. Viewers of your shared links still see the previous version. Click Preview to check the new one.

Click Publish

Click Publish at the top right of the document detail page. Your shared links now show the new version, and you see Published to the shared link.

Updating a document doesn’t change the share link (/n/{originKey}), so there is no need to resend a link you already handed out.

A new version is built from just the PDF you uploaded. The original source file (PPT, etc.) or multi-content setup you registered when first creating the document doesn’t carry over automatically to the new version — it stays only on the previous version. Motion you added to the previous version — video, GIFs, links — can come across through the prompt that appears after the update (see Bring motion over to the new version). If you skip it, add that content again with the Add video or link button in the Content tab.

Uploading a new version doesn’t rename the document. It keeps its current title, whatever the new file is called. To rename it, edit the title at the top of the document detail page or use more (⋮) > Edit. The new name shows in your dashboard right away and reaches your shared links once you click Publish.

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Bring motion over to the new version

If the previous version has motion you added in the dashboard — video, GIFs, links — FeatPaper asks whether to bring it over when you open the document detail page after an update. The prompt appears only while the new version doesn’t have that motion yet. Its wording depends on how you updated.

How you updated	What the prompt says	Button that brings it over
Uploaded a new PDF in the dashboard	”Update complete. Copy motion from the previous version?”	Copy
Clicked Update in a plugin (PowerPoint, Figma, Adobe Express)	“Bring over the content you added in the dashboard?”	Bring over

• Copy and Bring over put each item on the same page number, in the same spot. To leave the motion out, click Skip.
• The prompt closes only through its buttons. Clicking outside it does nothing, so pick one.
• Motion made in a plugin isn’t copied again. The plugin already put it in the new version.
• Motion you bring over doesn’t reach your shared links yet. Check it in Preview, then click Publish.

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Publish — push your changes to shared links

Some changes are saved to your dashboard first and reach viewers only when you publish them. That gives you a chance to check the result before anyone else sees it.

Held until you click Publish

• A new version upload, or a version restore
• Motion editor saves — video, GIFs, links, and other motion, plus the page thumbnails and the downloadable PDF that include them
• Title changes, whether you edit the title at the top of the document detail page or use more (⋮) > Edit in the document list
• On dashboard 2.0, a new version sent with Update from a plugin (PowerPoint, Figma, Adobe Express) to a document in a space

Your dashboard shows these changes right away: My Documents, the document detail page, search, and bookmarks. Only people opening a shared link keep seeing the previous state until you publish.

Make your changes

Upload a new version, restore one, save in the motion editor, or rename the document.

Check them in Preview

Click Preview at the top right of the document detail page. It shows your unpublished changes — the new version, new motion, and new title.

Click Publish

While changes are pending, a blue Publish button appears next to Preview, in the spot where Copy share link usually sits. Click it once and every pending change — version, motion, and title — goes to your shared links together. You see Published to the shared link, the button goes away, and Copy share link comes back.

Publish covers every link you already shared for the document: the Open-access link, the Lead capture link, and per-recipient links. The link addresses don’t change. Only people who can edit the document see the button.

No button? Either nothing is waiting to be published, or you can’t edit this document. A save that changes nothing — saving the motion editor with no edits, or renaming a document back to its published title — doesn’t create anything to publish.

These still apply the moment you save, without Publish

• Settings on the Share links tab: PDF download, viewing period, access limits (email allowlist and password), disabling a link, communication and CTA, the viewer screen type, view notifications, and so on
• Lead form settings
• Plugin updates when you use dashboard 1.0, or when the document is a personal one outside any space
• Changes made in dashboard 1.0

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Restore a previous version

Want to take back a new version you haven’t published yet? Don’t look for X — click Restore on the version marked Published. The version you just uploaded is the current version, so it has neither an X nor a Restore button. Restoring the Published version clears the pending state and puts the version your shared links were already showing back to Live.

Past versions show a Restore button.

Open version management

Click the Manage versions card in the Content tab of the document detail.

Pick a version to restore

Click the Restore button on the row of the past version you want to bring back. On a desktop screen, Restore and the X (delete) button only appear when you hover over that row.

Check the restored version

The chosen version becomes the current version, marked Pending publish, and its document detail screen opens automatically. Shared links keep showing the Published version for now. If you restored the Published version itself, nothing is left pending: it goes straight back to Live, and you can skip the next step.

Click Publish

Click Publish at the top right of the document detail page to show the restored version on your shared links.

The current version shows no restore/delete buttons. Restore is possible only from past versions — including the one marked Published.

Restoring a version does not delete any data. The version that was current before stays in the list and can be restored again.

Restore has no separate confirmation window, but it doesn’t reach viewers on its own. The share link (/n/{originKey}) switches to the restored version only when you click Publish. Restored the wrong one? Restore the version you meant — every version is still in the list.

Want to drop a new version before anyone sees it? Restore the version marked Published. That is the version your shared links already show, so the pending state clears and it’s Live again — you are back where you started. The Publish button stays only if motion or title changes are still waiting.

Your share links keep working after a restore. The restored version inherits the sharing state of the version that was current before it, so an existing /n/ link no longer gets blocked with “This document is currently not shared.” the way it once did.

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Delete a version

The X (delete) button only shows on past versions that are neither the current version nor the one marked Published. A new version that’s Pending publish is the current version, so it has no X. To drop it before publishing, restore the Published version instead (see Restore a previous version).

Pick a version to delete

In the version list, click the X button on the past version you want to delete. The current version and the version marked Published cannot be deleted.

Approve the browser confirmation

A browser confirmation opens asking whether to delete that version, naming its file (for example “Q3-deck.pdf”). Click OK to delete it immediately.

A deleted version cannot be recovered. After deletion, that version’s reading data can no longer be queried from the version list or version filter. The current version and the share link (/n/{originKey}) are managed under a separate version key, so deleting a past version does not affect them.

The Published version can’t be deleted while it’s what your shared links show. Publish first, or restore and publish another version. After that, it becomes an ordinary past version you can delete.

The X delete described here removes just the one past version you picked. To delete the document itself (all versions + the share link /n/{originKey}) wholesale, use more (⋮) > Delete at the top of the document detail screen. That goes through a stronger confirmation — you have to type “delete” into the field to enable the button — and when done, the share link is severed too and it disappears from your list. Neither delete can be undone, so confirm the scope before proceeding.

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Ways to use this

Version management pays off most when you pair it with links already in circulation, view notifications, and data rooms. Three combinations people reach for.

Fix an error in a proposal you already sent, without resending the link

• Situation — the pricing table in yesterday’s proposal is wrong, and the link went to three companies this morning.
• Setup — upload the corrected PDF as a new version from the Manage versions card in the Content tab, check it in Preview, and click Publish. Then turn on View Notification in that link’s Share settings (it works alongside the rules under Settings > Notifications).
• What you get — the link you already sent shows the corrected file, so no follow-up email is needed. When the recipient opens the document again, a notification tells you, and that is your cue to reach out.

Run a quarterly price list or catalog on a single link

• Situation — you send the same client a new price list and catalog every quarter.
• Setup — never create a new document. Replace it with a new version instead, and bundle the set into a data room so one link covers everything.
• What you get — a document in a data room keeps its place when you update it, so an update needs no new link and no new room. Your client finds the updated material at the same address.

Roll back a bad upload and measure the damage

• Situation — you uploaded a file that still had internal comments in it.
• Setup — open the same “Update document” dialog, press Restore on the previous version, and click Publish.
• What you get — the share link shows the earlier version again and keeps working. If you catch the mistake before publishing, restore the Published version instead, and viewers never see the wrong file. To see how often the wrong version was opened, filter to it with the Version filter in the Insights tab. The upload it consumed does not come back to your monthly count.

Attach a PDF to an email and every correction means sending the file again, while the old version sits in the recipient’s inbox and you never know which one they opened. Share it as a link and the address stays put while the content is replaced — the viewer gets the version you published, and past versions wait in the history for a rollback.

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Button and shortcut reference

The buttons and actions people look for most on this screen.

Button / element	Where	What it does
Manage versions card	Document detail > Content tab	Opens the “Update document” dialog.
Choose	Update document dialog, file upload area	Opens the file browser; picking a PDF uploads it as a new version, marked Pending publish.
Restore	Update document dialog, a past version row	Makes the chosen version the current version (Pending publish) and moves to that version’s document detail screen. Restoring the Published version clears the pending state and returns it to Live.
X (delete)	Update document dialog, a past version row	Deletes that version once you approve the browser confirmation. Not shown on the Published version.
Preview	Document detail, top right	Opens the document with unpublished changes included, so you can check them.
Publish	Document detail, top right, next to Preview (only while changes are pending, where Copy share link usually sits)	Sends the pending version, motion, and title changes to every shared link at once.

Shortcut: Open My Documents

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Frequently asked questions

Can I upload a new version to a sample document?

No. The sample documents that come with your account can’t be updated — try it and you get “Sample documents cannot be updated”. Documents you uploaded yourself support version updates on every plan. If you don’t need the samples, clear them with Delete sample docs in the header at the top of the screen.

Where do I start version management?

Click the Manage versions card in the Content tab of the document detail page to open the “Update document” dialog. In the 2026-07-18 revamp, the first tab was renamed from “Document” to “Content” (tab lineup: Content · Share links · Insights · Viewers).

If I upload a new version, do I have to resend a link I already sent?

No. Your shared link stays the same. The share link (/n/{originKey}) works off the document’s unique identifier, so uploading a new version or restoring a past one keeps a link you already handed out valid. Click Publish and that same link shows the new version. No need to recreate or resend the link.

I uploaded a new version, but the people I sent it to still see the old file.

You haven’t published it yet. A new version shows in your dashboard right away, but shared links keep showing the version marked Published until you click Publish at the top right of the document detail page. Once you publish, you see Published to the shared link. Anyone who already has the document open needs to refresh or reopen the link.

I don't see the Publish button.

The button appears only while there’s something to publish: a new or restored version, a motion editor save, or a title change. It sits next to Preview, in place of the Copy share link button you normally see there. If you saved without changing anything, or everything is already published, there’s nothing to publish. The button is also hidden from people who can’t edit the document. A plugin update on dashboard 1.0, or to a personal document outside a space, goes live right away and never brings the button up. On dashboard 2.0, a plugin update to a document in a space does bring it up.

Do I need to click Publish after a plugin update?

Yes, for a document in a space on dashboard 2.0. A new version sent with Update from the PowerPoint, Figma, or Adobe Express plugin shows in your dashboard and Preview right away. Shared links keep the last published version until you click Publish on the document detail page — the same as a version you upload in the dashboard. On dashboard 1.0, or for a personal document outside a space, a plugin update still goes live right away.

How do I check what viewers will see before I publish?

Click Preview at the top right of the document detail page. It shows your unpublished changes — the new version, new motion, and new title — so you can check them before you click Publish.

I uploaded a new version but haven't published it. How do I undo it?

Click the Manage versions card on the Content tab to open the version list, then click Restore on the version marked Published, which is the older version your shared links still show. The new version you just uploaded (marked Pending publish, at the top of the list) has no Restore button, so don’t look for one there. The pending state clears at once, the older version is Live again, and viewers never see the new file. If you already published, restore the version you want and click Publish again. Either way the uploaded version stays in the list, and the upload still counts against your monthly limit.

Where is the Publish button?

At the top right of the document detail page, next to Preview. It only shows up, in blue, when there’s something to publish: a new or restored version, a motion editor save, or a title change. There’s no Publish button on the Share links tab or inside the version list. Share settings and the lead form don’t need it; they apply the moment you save.

Do I need to publish share settings too?

No. Settings on the Share links tab — PDF download, viewing period, access limits, disabling a link, communication and CTA, the viewer screen type, view notifications, and so on — apply the moment you save them, as do lead form settings. Publish covers only version changes, motion editor saves, and title changes.

Can I upload a PPT or image as a version update?

No. The version-update upload area accepts PDF files only. New documents in the dashboard are PDF-only too. For a PowerPoint deck, hit Update on that document in the PowerPoint plugin panel and the new version lands on the same link.

If I drag several PDFs at once, do they all become sequential versions?

No. Drop several files at once and only the first becomes the new version. The rest are silently ignored. Even when you drop a mix of PDF and PPT/image, the format is always checked against the first file only — if the first one isn’t a PDF the upload is rejected, and if it is a PDF, only that file applies. To upload several versions in sequence, upload the files one at a time.

What happens if the new-version upload errors out or I refresh?

Even if the upload fails partway (network error, etc.) or you close or refresh the dialog while the spinner is turning, no half-finished (corrupted) version is left in the list. A new version only appears in the list once the file upload finishes and a version record is properly created on the server. On failure, an “Update failed” notice appears and the existing current version stays put. In that case, upload again from scratch. Resuming a partial upload isn’t supported.

If I update a document, does a link I already shared break?

No. Your shared link stays the same. The share link works off the document’s unique identifier (originKey), so updating a version keeps a link you handed out valid, and it shows the new version once you publish. The per-recipient links you made for individual recipients also work off originKey, so swapping the version keeps each link valid, and Publish updates them all together. Performance data such as per-link view counts isn’t deleted either. Re-check it for that version range in the Insights tab’s version filter.

If I upload a new version, do the view counts and viewer records that built up disappear?

They aren’t deleted. Reading data such as view counts and viewers accumulates separately per version. Uploading a new version makes the Insights (analytics) screen show the new version by default, so the earlier numbers only look reset — they are still there. Pick a past version in the Insights tab’s Version filter to re-check the view counts and viewers that built up on it. No feature sums several versions into one, so query them one version at a time.

If I switch the Insights tab filter to a past version, do the Preview and Copy share link at the top switch to that past version too?

No. The Insights tab’s Version filter is only a filter for querying reading data. It doesn’t roll the document itself back. Even while you view past-version data, the top Preview always shows the current version (including unpublished changes), and Copy share link copies the same share link as always. To actually change the document contents, use Restore a previous version instead of the filter.

The Bookmark button is the one exception. A bookmark follows the currently selected version filter, so pressing it while viewing a past version saves that past version as the bookmark. To bookmark the current version, switch the version filter back to the current version first.

I bookmarked a document in the sidebar — if I upload a new version or restore, does the bookmark follow the current version?

No. A bookmark saves the version key at the moment you pressed it, not the share link (originKey). Uploading a new version or restoring another later — even if the current version changes — doesn’t auto-update the bookmark; it keeps pointing at the version you captured earlier. That version stays in the list, so the bookmark is not fully broken, but clicking it may open a past version detail. To see the current version, reopen the document detail or re-add the bookmark. Also, bookmarks are saved per user, so uploading a new version or restoring doesn’t affect your teammates’ bookmarks (each person re-adds their own).

If I swap the version while a viewer is reading, does their screen change right away?

No. Nothing changes for viewers until you click Publish. After that, a share link loads the published version when it opens, so an already-open web viewer does not change in real time. The other person has to refresh or reopen the link to see the new version. Records like completion rate and pages read for a reading session in progress stay based on the version that session actually loaded, and swapping the version afterward doesn’t retroactively recalculate them.

If I roll back to a previous version, does the current version disappear?

No. Restoring does not delete existing data. The version that was current at the moment of restore stays in the list and can be restored again if needed.

Do document detail addresses I opened in another tab or shared to Slack before restoring still open afterward?

Yes, they keep opening. Restoring changes only the address of the screen you are currently viewing to the restored version. The version that was current before the restore stays in the list, so its detail address isn’t severed. It now shows as a past version detail. Note that this detail address (featpaper.com/dashboard2/...) is an internal management screen that opens only with login and folder permission, separate from the viewing share link (/n/{originKey}) you send recipients. External recipients can’t open a document at this address, so no one can mistake it for a viewing link.

What happens if two admins upload a new version or restore at the same time?

No lock or conflict warning guards against simultaneous editing. Both new-version uploads and restores are processed in the order they reach the server, and the last one processed becomes the current version. Data isn’t lost, though. A version pushed aside stays in the list, so Restore it back whenever the wrong one wins. Refresh after the operation to confirm the final state.

Can I directly delete the version viewers currently see?

No. The delete (X) button doesn’t show on the current version or on the version marked Published. To change what viewers see, upload a new version or restore another past one, then click Publish. Once published, the old version becomes an ordinary past version you can delete.

How is deleting a document via more (⋮) 'Delete' different from the X delete in the version list?

The scope differs. The X in the version list deletes just the one past version you picked, with no effect on the current version or the share link. more (⋮) > Delete on the document detail screen deletes the document itself and needs a stronger confirmation: you type “delete” into the field to enable the button. All versions and the share link (/n/{originKey}) then disappear together, and the document is removed from your My Documents list. Neither delete can be undone, so confirm the scope before you proceed.

If I duplicate a document via more (⋮) 'Duplicate', is the version history copied too?

Duplicate creates an entirely new document from the current version only. The original’s past-version history does not carry into the copy — the copy’s version list holds the single version you just duplicated. The copy has a new share link (/n/{originKey}) different from the original, and reading data such as view counts and viewers starts fresh from zero. Motion effects, the lead form, communication channel settings, and the folder location are copied, and (copy) is appended to the file name. When you need the past versions kept, leave the original document in place instead of duplicating it.

If I keep uploading versions, does the history pile up indefinitely? Is there a storage limit?

No cap applies to the number of versions, and old versions aren’t tidied up automatically. Delete unneeded past versions yourself with the X (delete) button in the list. Two other limits do apply. First, per-file PDF size: 30 MB on Starter, 100 MB on Pro, 300 MB on Business, custom on Enterprise. A file over the limit is rejected. Second, the monthly upload count (10 / 30 / 30 per seat / custom), which version updates share with new documents — update often and that count runs out first. See Compare plans and pricing for the full comparison.

I don't see the version management menu.

You need can edit or owner rights on the folder the document belongs to for the Manage versions card to appear in the Content tab. With only can view, you only see the text version date and source, such as ver. Sep 30, 2026 · PDF, which isn’t clickable.

Can I manage versions on Starter (the free plan)?

Yes. Version management is open on every plan. Upload, restore, and delete used to need Pro or above, so Starter saw an upgrade prompt when opening version management. That restriction is gone. The only condition left is can edit rights on the folder.

Does uploading a new version use up my monthly uploads?

Yes. A version update uses one upload from the same monthly count as new documents — 10 on Starter, 30 on Pro, 30 per seat on Business, custom on Enterprise. Restoring an earlier version after a mistake does not give the count back. Check the remaining count under Settings > Usage, in the This cycle section.

Does restoring an older version break my share link?

No. The restored version inherits the sharing state of the version that was current before it, so the share link keeps opening. An existing /n/ link used to get blocked right after a restore with “This document is currently not shared.” That behavior is fixed. The link switches to the restored version when you click Publish.

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Key points

• Upload a new PDF and the share link (/n/{originKey}) stays the same. Viewers see the new version once you click Publish.
• Publish sends every pending change — version, motion, and title — to all your shared links at once. Check them first in Preview.
• Badges: Live when no new version is waiting; Pending publish on the new version and Published on the one viewers still see. The Published version can be restored but not deleted.
• Share-tab settings, lead form settings, and dashboard 1.0 changes still apply right away, without Publish. Plugin updates wait for Publish on documents in a space on dashboard 2.0, and go live right away on dashboard 1.0 or for a personal document outside a space.
• Version management is open on every plan. Starter can upload, restore, and delete; all you need is can edit on the folder.
• A version update uses one monthly upload — 10 on Starter, 30 on Pro, 30 per seat on Business, custom on Enterprise. Restoring doesn’t give it back.
• Per-file PDF size is 30 MB on Starter, 100 MB on Pro, 300 MB on Business, custom on Enterprise.
• Restore has no confirmation window and reaches viewers only after Publish (restoring the Published version goes straight back to Live). The previous version stays in the list, so you can always restore it back.

Learn more

Upload a document

See the monthly upload count and file size limits.

See who read your document

Check reading data and insights per version.

Share with a link

Configure per-link sharing controls and access limits.

Add motion effects

Re-add video and links after swapping in a new version.