Update a document

Spot a typo or an out-of-date number in a document you already shared? No need to resend the link. Keep the same share link and swap the file for the latest version — everyone you sent it to always sees the newest one.

What you can do here

• Same link, fresh content — spot a typo or an outdated figure and swap in the latest file instantly, no need to resend the link.
• One link for regularly updated material — keep a price list or catalog current on the same link, no matter how often it changes.
• Undo a mistake instantly — uploaded the wrong file? Restore the previous version right away.
• History kept safe — viewers always see the latest (Live) version, while every past version stays right there in the history.

Update a document and the old file is kept automatically in the version history. Review the change history from the version list and, when needed, roll back to a past version.

Version management is open on every plan. It used to unlock only on Pro and above; today Starter can upload, restore, and delete versions too. The first time you open it, a one-off notice reads “You can now update document versions on the Starter plan.”

The only remaining condition is permission. The version chip is visible to users with can edit or owner rights on the folder the document belongs to. If you were granted only can view in the folder invite, the version chip doesn’t appear.

A version update uses one of your monthly uploads. It draws from the same count as new documents — 10 on Starter, 30 on Pro, 30 per seat on Business, custom on Enterprise — and undoing it or restoring an earlier version does not give the count back. See Upload a document for how the count works.

---

Open version management

Go to the document detail page

In the dashboard, click the document whose versions you want to check to go to its detail page.

Click the version chip in the Content tab

On the document detail’s first screen, the Content (document) tab, click the ver. {upload date} version chip to open the “Update document” dialog. The Content tab holds the note “Add videos and links, or swap in a new version. Your shared links stay the same.” along with the version chip and the Add video or link button, and below them the Page Previews section with the page thumbnails.

---

What the dialog contains

The dialog has these areas.

• File upload area: Drag or choose a new version file to upload. PDF files only. Drag several at once and only the first file becomes the new version; the rest are silently ignored.
• All versions list: Shows the number of registered versions and each version’s filename, upload date, and page count. The currently active version carries a Live badge and always sits at the top of the list.

The version number increases automatically each time you update. The version with the Live badge is the latest one viewers actually see.

---

Keep the same link and swap in a new PDF version

Leave the link you already shared untouched and replace only the PDF with a new version. Upload a new PDF to an existing document and that file becomes the latest (Live) version. The document link (/n/...) does not change, so there is nothing to recreate or resend.

Go to the document detail

Click the document you want to update to go to its detail screen.

Open version management

Click the ver. {date} version chip in the Content tab.

Upload a new PDF

Drag a file onto the upload area or click Choose to select a new PDF. Non-PDF files (PPT, images, etc.) cannot be uploaded.

Update complete

Once the upload finishes, the new version becomes Live and you see “New version applied. You can restore earlier versions from the version list.” The document detail screen refreshes to the new version.

Updating a document doesn’t change the share link (/n/{originKey}), so there is no need to resend a link you already handed out.

A new version is built from just the PDF you uploaded. The original source file (PPT, etc.) or multi-content setup you registered when first creating the document doesn’t carry over automatically to the new version — it stays only on the previous version. If the new version also needs content like videos or links, rebuild it with the Add video or link button in the Content tab.

The document name (title) also changes to the name of the newly uploaded file. The trailing .pdf is stripped automatically, and non-ASCII filenames are normalized so they do not display as broken characters. Your My Documents list, the document detail header, and the title viewers see all follow this new filename. Each version inside the version list keeps its own filename from when it was uploaded. To set the name regardless of the filename, change it from more (⋮) > Edit — but uploading yet another new version after that changes it back to that file’s name.

---

Restore a previous version

Past versions that are not Live show a Restore button.

Open version management

Click the ver. {date} version chip in the Content tab of the document detail.

Pick a version to restore

Click the Restore button next to the past version you want to bring back.

Restore complete

The chosen version becomes the new Live version immediately, and that version’s document detail screen opens automatically.

The current version, while Live, shows no restore/delete buttons. Restore is always possible only from past (inactive) versions.

Restoring a version does not delete any data. The version that used to be Live stays in the list and can be restored again.

Restore takes effect immediately, with no separate confirmation window. Because the share link (/n/{originKey}) always shows the current Live version, anyone you already handed the link to sees that past version the instant you restore it. Restored the wrong one? Restore the most recent Live version again — it is still in the list.

Your share links keep working after a restore. The restored version inherits the published state of the version that was Live before it, so an existing /n/ link no longer gets blocked with “This document is currently not shared.” the way it once did.

---

Delete a version

Pick a version to delete

In the version list, click the X button on the past (inactive) version you want to delete. The Live version cannot be deleted.

Approve the browser confirmation

A browser confirmation opens asking “Delete the ‘{filename}’ version?” Click OK to delete it immediately.

A deleted version cannot be recovered. After deletion, that version’s reading data can no longer be queried from the version list or version filter. The current Live version and the share link (/n/{originKey}) are managed under a separate version key, so deleting a past version does not affect them.

The X delete described here removes just the one past version you picked. To delete the document itself (all versions + the share link /n/{originKey}) wholesale, use more (⋮) > Delete at the top of the document detail screen. That goes through a stronger confirmation — you have to type “delete” into the field to enable the button — and when done, the share link is severed too and it disappears from your list. Neither delete can be undone, so confirm the scope before proceeding.

---

Ways to use this

Version management pays off most when you pair it with links already in circulation, view notifications, and data rooms. Three combinations people reach for.

Fix an error in a proposal you already sent, without resending the link

• Situation — the pricing table in yesterday’s proposal is wrong, and the link went to three companies this morning.
• Setup — upload the corrected PDF as a new version from the ver. {date} chip in the Content tab, then turn on View Notification in that link’s Share settings (it works alongside the rules under Settings > Notifications).
• What you get — the link you already sent shows the corrected file, so no follow-up email is needed. When the recipient opens the document again, a notification tells you, and that is your cue to reach out.

Run a quarterly price list or catalog on a single link

• Situation — you send the same client a new price list and catalog every quarter.
• Setup — never create a new document. Replace it with a new version instead, and bundle the set into a data room so one link covers everything.
• What you get — links inside a data room resolve to the current version, so an update needs no new link and no new room. Your client always finds the latest material at the same address.

Roll back a bad upload and measure the damage

• Situation — you uploaded a file that still had internal comments in it.
• Setup — open the same “Update document” dialog and press Restore on the previous version.
• What you get — the earlier version becomes Live immediately, with no confirmation step, and the share link keeps working. To see how often the wrong version was opened, filter to it with the Version filter in the Insights tab. The upload it consumed does not come back to your monthly count.

Attach a PDF to an email and every correction means sending the file again, while the old version sits in the recipient’s inbox and you never know which one they opened. Share it as a link and the address stays put while the content is replaced — the viewer always gets the latest (Live) version, and past versions wait in the history for a rollback.

---

Button and shortcut reference

The buttons and actions people look for most on this screen.

Button / element	Where	What it does
ver. {date} version chip	Document detail > Content tab	Opens the “Update document” dialog.
Choose	Update document dialog, file upload area	Opens the file browser; picking a PDF uploads it as a new version right away.
Restore	Update document dialog, a past (non-Live) version row	Makes the chosen version the new Live version and moves to that version’s document detail screen.
X (delete)	Update document dialog, a past (non-Live) version row	Deletes that version immediately once you approve the browser confirmation.

Shortcut: Open My Documents

---

Frequently asked questions

Can I upload a new version to a sample document?

No. The sample documents that come with your account can’t be updated — try it and you get “Sample documents cannot be updated”. Documents you uploaded yourself support version updates on every plan. If you don’t need the samples, clear them with Delete sample docs in the header at the top of the screen.

Where do I start version management?

Click the ver. {date} version chip in the Content tab of the document detail page to open the “Update document” dialog. In the 2026-07-18 revamp, the first tab was renamed from “Document” to “Content” (tab lineup: Content · Share · Insights · Viewers).

If I upload a new version, do I have to resend a link I already sent?

No. Your shared link stays the same. The share link (/n/{originKey}) works off the document’s unique identifier, so uploading a new version or restoring a past one keeps a link you already handed out valid, and viewers always see the latest (Live) version. No need to recreate or resend the link.

Can I upload a PPT or image as a version update?

No. The version-update upload area accepts PDF files only. Other formats like PPT/PPTX are supported only when creating a new document.

If I drag several PDFs at once, do they all become sequential versions?

No. Drop several files at once and only the first becomes the new version. The rest are silently ignored. Even when you drop a mix of PDF and PPT/image, the format is always checked against the first file only — if the first one isn’t a PDF the upload is rejected, and if it is a PDF, only that file applies. To upload several versions in sequence, upload the files one at a time.

What happens if the new-version upload errors out or I refresh?

Even if the upload fails partway (network error, etc.) or you close or refresh the dialog while the spinner is turning, no half-finished (corrupted) version is left in the list. A new version only appears in the list once the file upload finishes and a version record is properly created on the server. On failure, an “Update failed” notice appears and the existing Live version stays put. In that case, upload again from scratch. Resuming a partial upload isn’t supported.

If I update a document, does a link I already shared break?

No. Your shared link stays the same. The share link works off the document’s unique identifier (originKey), so updating a version keeps a link you handed out valid and shows the latest (Live) version. The per-recipient links you made for individual recipients also work off originKey, so swapping the version keeps each link valid and showing the latest. Performance data such as per-link view counts isn’t deleted either. Re-check it for that version range in the Insights tab’s version filter.

If I upload a new version, do the view counts and viewer records that built up disappear?

They aren’t deleted. Reading data such as view counts and viewers accumulates separately per version. Uploading a new version makes the Insights (analytics) screen show the new version by default, so the earlier numbers only look reset — they are still there. Pick a past version in the Insights tab’s Version filter to re-check the view counts and viewers that built up on it. No feature sums several versions into one, so query them one version at a time.

If I switch the Insights tab filter to a past version, do the Preview and Copy share link at the top switch to that past version too?

No. The Insights tab’s Version filter is only a filter for querying reading data. It doesn’t roll the document itself back. Even while you view past-version data, the top Preview and Copy General share link always act on the current Live version. To actually change the document contents, use Restore a previous version instead of the filter.

The Bookmark button is the one exception. A bookmark follows the currently selected version filter, so pressing it while viewing a past version saves that past version as the bookmark. To bookmark the latest version, switch the version filter back to Live (latest) first.

I bookmarked a document in the sidebar — if I upload a new version or restore, does the bookmark follow the latest version?

No. A bookmark saves the version key at the moment you pressed it, not the share link (originKey). Uploading a new version or restoring another later — even if Live changes — doesn’t auto-update the bookmark; it keeps pointing at the version you captured earlier. That version stays in the list, so the bookmark is not fully broken, but clicking it may open a past (inactive) version detail with no Live badge. To see the latest version, reopen the document detail or re-add the bookmark. Also, bookmarks are saved per user, so uploading a new version or restoring doesn’t affect your teammates’ bookmarks (each person re-adds their own).

If I swap the version while a viewer is reading, does their screen change right away?

No. A share link loads the Live version at the moment of opening, so an already-open web viewer does not change in real time. The other person has to refresh or reopen the link to see the latest version. Records like completion rate and pages read for a reading session in progress stay based on the version that session actually loaded, and swapping the version afterward doesn’t retroactively recalculate them.

If I roll back to a previous version, does the current version disappear?

No. Restoring does not delete existing data. The Live version at the moment of restore stays in the list and can be restored again if needed.

Do document detail addresses I opened in another tab or shared to Slack before restoring still open afterward?

Yes, they keep opening. Restoring changes only the address of the screen you are currently viewing to the restored version. The version that was latest before the restore stays in the list, so its detail address isn’t severed. It now shows as a past (inactive) version detail with no Live badge. Note that this detail address (featpaper.com/dashboard2/...) is an internal management screen that opens only with login and folder permission, separate from the viewing share link (/n/{originKey}) you send recipients. External recipients can’t open a document at this address, so no one can mistake it for a viewing link.

What happens if two admins upload a new version or restore at the same time?

No lock or conflict warning guards against simultaneous editing. Both new-version uploads and restores are processed in the order they reach the server, and the last one processed becomes the final Live. Data isn’t lost, though. A version pushed aside stays in the list, so Restore it back whenever the wrong one wins. Refresh after the operation to confirm the final state.

Can I directly delete the version viewers currently see (Live)?

No. The delete (X) button only shows on past, non-Live versions. To change the current Live version, upload a new version or restore another past one.

How is deleting a document via more (⋮) 'Delete' different from the X delete in the version list?

The scope differs. The X in the version list deletes just the one past version you picked, with no effect on the current Live version or the share link. more (⋮) > Delete on the document detail screen deletes the document itself and needs a stronger confirmation: you type “delete” into the field to enable the button. All versions and the share link (/n/{originKey}) then disappear together, and the document is removed from your My Documents list. Neither delete can be undone, so confirm the scope before you proceed.

If I duplicate a document via more (⋮) 'Duplicate', is the version history copied too?

Duplicate creates an entirely new document from the current Live version only. The original’s past-version history does not carry into the copy — the copy’s version list holds the single version you just duplicated. The copy has a new share link (/n/{originKey}) different from the original, and reading data such as view counts and viewers starts fresh from zero. Motion effects, the lead form, communication channel settings, and the folder location are copied, and (copy) is appended to the file name. When you need the past versions kept, leave the original document in place instead of duplicating it.

If I keep uploading versions, does the history pile up indefinitely? Is there a storage limit?

No cap applies to the number of versions, and old versions aren’t tidied up automatically. Delete unneeded past versions yourself with the X (delete) button in the list. Two other limits do apply. First, per-file PDF size: 30 MB on Starter, 100 MB on Pro, 300 MB on Business, custom on Enterprise. A file over the limit is rejected. Second, the monthly upload count (10 / 30 / 30 per seat / custom), which version updates share with new documents — update often and that count runs out first. See Compare plans and pricing for the full comparison.

I don't see the version management menu.

You need can edit or owner rights on the folder the document belongs to for the version chip to appear in the Content tab. With only can view, the version chip is not shown.

Can I manage versions on Starter (the free plan)?

Yes. Version management is open on every plan. Upload, restore, and delete used to need Pro or above, so Starter saw an upgrade prompt when clicking the version chip. That restriction is gone, and the first time you open it you get a one-off notice: “You can now update document versions on the Starter plan.” The only condition left is can edit rights on the folder.

Does uploading a new version use up my monthly uploads?

Yes. A version update uses one upload from the same monthly count as new documents — 10 on Starter, 30 on Pro, 30 per seat on Business, custom on Enterprise. Restoring an earlier version after a mistake does not give the count back. Check the remaining count under Settings > Usage, in the This cycle section.

Does restoring an older version break my share link?

No. The restored version inherits the published state of the version that was Live before it, so the share link keeps opening. An existing /n/ link used to get blocked right after a restore with “This document is currently not shared.” That behavior is fixed.

---

Key points

• Upload a new PDF and the share link (/n/{originKey}) stays the same. Viewers always get the latest (Live) version.
• Version management is open on every plan. Starter can upload, restore, and delete; all you need is can edit on the folder.
• A version update uses one monthly upload — 10 on Starter, 30 on Pro, 30 per seat on Business, custom on Enterprise. Restoring doesn’t give it back.
• Per-file PDF size is 30 MB on Starter, 100 MB on Pro, 300 MB on Business, custom on Enterprise.
• Restore applies instantly with no confirmation window, but the version that was Live stays in the list, so you can always restore it back.

Learn more

Upload a document

See the monthly upload count and file size limits.

See who read your document

Check reading data and insights per version.

Share with a link

Configure per-link sharing controls and access limits.

Add motion effects

Re-add video and links after swapping in a new version.